Personal Improvement, Research & Reports
As the adage goes, all work and no play make Jack a dull boy. Being constantly involved in our professional careers is a demanding task.
Sooner or later, it takes its toll, mentally as well as physically. Everyone experiences this slowdown in their careers at least once, if not more often. It is vital that we remain motivated and enthusiastic towards our work. Here are a few steps we can take to stay motivated.
1. Perspective
Our perspective is what defines what we are and what we do. Why is it that we work? It is but obvious that our careers are in our fields of interest and expertise. Then why not justify our decision and realize our potential? Constantly reiterate the fact that besides the pay, work is about doing all we can towards fulfilling our dreams. Our professional lives should be about working smart, not only working hard and should give us a feeling of accomplishment.
2. Goal-oriented approach
All the hard work that you put in is going to be fruitful only if you are working systematically towards achieving a goal or meeting a target. Working haphazardly just for the sake of working is not going to help you in any way. It might actually deter you from working on the right things which could make achieving your goals an easier task. Focus on the target from the very beginning. Never try to do too much; take one goal at a time.
3. Plan, plan, plan
A goal can never be achieved without meticulous planning. A big task can be broken down into smaller and easy-to-achieve tasks. These milestones help us in setting deadlines and working in a focused manner to complete each task individually. It also prevents the entire task from turning into a single over-bearing problem. This is essential when it comes to completing a project within a preset deadline. Proper planning always brings about a sense of calm and level headedness. It keeps insecurity and panic attacks at bay. It also ensures that there will be no last moment rush to get the work done, which may lead to unforeseen complications.
4. Do not over exert
Achieving a target is no mean feat. It requires all our concentration, diligence and hard work. There is no shortcut to success, as they say. However, this does not call for exerting oneself to such an extent that it renders us unavailable for the later part of the task. We do not want to be sidelined due to stress or illness during the final execution of the project. It is always advisable to know our limits and work within them. It helps us maximize our efficiency.
5. Scheduled breaks
There is nothing wrong in taking a break every now and then to keep the mind fresh and kicking. Ensuring that monotony does not creep into our work is a very good way to keep up the motivation level. Taking coffee breaks or just stretching your legs about is a good way to get recharged.
6. Work-Life balance is a must
Do remember that while work is an integral part of our lives, it is not everything. There are people waiting for us at home – family and friends. Discussing issues at work, with people close to us is fine, but we should make sure we don’t take carry any negatives from the work place back home and sully the mood over there since the home is a place to relax, to live life apart from work.
7. Treat yourself
This is one of the easiest and effective ways to remain motivated. Giving ourselves a small treat or reward on completing every small task goes a long way in keeping us excited and focused on the overall scheme of things. The reward should be appropriate to the nature of the task completed. Big task, big treat!
Personal Improvement, Research & Reports
Whether it is your first meeting with a person or a current meeting with someone you already are familiar with, the first few minutes are more than critical to the outcome, they essentially are the outcome. Harvard tells us that the first 30 seconds of a meeting are critical. I agree, with the added note that the first four seconds of any influential encounter are the most important.
With this in mind you can make some significant preparatory efforts so your message is received with the greatest likelihood to draw a “yes!” response.
1. Dress about 10 percent better than you expect your client/customer to be dressed. Do not overdress or underdress. Both of these choices are considered disrespectful by clients.
2. People feel most comfortable when others seem to be like them in appearance, beliefs, or values. Predict the values and beliefs of your clients and customers and emulate or at least be aware of these factors so that you are prepared to make your best first impression.
3. You should be immaculate when you meet your client/customer. This means you should smell clean (not heavily cologned, as many men and women use far too much of the smelly stuff), have your hair trim and neat, and physically appear as good as you possibly can.
4. Find out what values are most important to a person in doing business with you and determine those values that are relevant to your product/service. “What is most important to you in possibly doing business with me?”
5. Ask your client how he knows when he has his values met. If he tells you fast service is his highest value, ask him, “How do you determine what fast service is?”
6. Ask your client: If you give him his highest value (fast service in this instance), will he work with you? If not, then what really is his highest value? (He’s holding back and you have not yet developed
a trusting rapport.)
7. Be certain that you know what your client needs your product/ service to do. Needs and values are often different from each other, and we aren’t interested in what your service could do for your customer but what it must do for your customer to be loyal to you. “If you had to pick one thing that our service/product must do for you, what would it be?”
8. Be certain to note the client’s speaking and listening pace (they are generally identical) and match them as closely as possible. Do not speak so fast that your client fails to process what you are saying
(if your client speaks slowly), and do not speak slowly if your client processes rapidly (clue: your client speaks rapidly) as you will bore him.
9. If you are nervous about your meeting for whatever reason, then your client probably is as well. Take advantage of the brain’s organization and keep your client to your right if possible when shaking hands, sitting, and communicating. This accesses more of the left brain for both you and your client and allows you both to relax and perform more analytically.
10. When meeting with women (regardless of whether you are male or female) you should try to keep your eye level below that of your counterpart. Research reveals that almost all women are more comfortable and less intimidated when their eye level is higher than those around them.
11. When clients are particularly emotional do not exceed their level of emotion as you model their behavior. Do allow yourself to be somewhat upset / concerned by the cause of their anger. “The city is making you pay an extra $20,000 for your license this year?
What is that about?!”
12. Be familiar with the terminology of the business/profession of your clients. Research reveals that using the exact same buzzwords and corporate lingo your customer does identifies you as an insider and makes your client more likely to say “yes” to you.
13. Show sincere interest and fascination with your client/customer, their interests, pursuits, and business. Nothing is as important in building rapport as an honest and caring interest in the person you are trying to influence.
